Job description

This is a contract to hire position at a leading law firm. Hybrid work schedule. Pay up to $35/hr.

JOB SUMMARY: The Accounts Payable Coordinator is responsible for developing procedures to improve the operating quality and efficiency of the area, ensuring that appropriate documentation exists to support the payment of all invoices, resolving issues and discrepancies with invoices, acting as an additional point of contact for vendors to the extent related to the payment of invoices, ensuring Firm policies are followed when reimbursing Firm personnel for expenses incurred, ensuring that invoice payments are charged to the proper general ledger accounts and executing payment of all invoices in an accurate and timely fashion.

JOB RELATIONSHIPS: Reports to the CFO. Interacts daily with Firm personnel and vendors.

JOB RESPONSIBILITIES: The Accounts Payable Coordinator is responsible for all the following:

• Accounts Payable:

• Manage timely and accurate processing of invoices.
• Ensure that controls are adhered to relating to invoice processing to prevent data and distribution errors and duplicate payments.
• Manage vendor relationships with accounts receivable departments, resolve vendor account issues and establish, update and maintain vendor files in the SAP accounting system.
• Resolve complex vendor statement and invoicing discrepancies.
• Review documentation submitted to support the payment of Firm credit card invoices, determine deficiencies in such documentation and request additional information to resolve any such deficiencies.
• Manage month-end and year-end closing duties including timely closing of A/P system.
• Ensure accurate G/L coding is used for payment of invoices.
• Provide Firm management with status reports on outstanding accounts payable.
• Provide guidance to Firm personnel on what forms to use and procedures for submitting expenses.
• Upload car service vouchers, conference call invoices, Lexis/Nexis invoices, etc. into SAP for review and payment.
• Reconcile monthly check registers.
• Communicate and respond to inquiries from vendors, partners, employees and Firm management.
• Identify (for review by the CFO, the Controller, the Finance Partner and the Executive Director) instances when sales and use tax may need to be accrued by the Firm in situations when such amounts are not charged by vendors.
• Ensure that appropriate number of Firm signatories are included on each check/wire request in accordance with Firm policies.

JOB SPECIFICATIONS: Position requires the following skills and abilities:

• Skills and Abilities: Excellent written and oral communication skills. Excellent client service and listening skills, with the ability to exercise sound, independent judgment under minimal direct supervision. Strong organizational, analytical and time management skills, as well as the ability to multi-task. Must be resourceful, detail oriented and proactive to the needs of the Firm with the ability to maintain information accurately.

• Education: College degree in a relevant area (e.g., accounting, finance or business administration) preferred.

• Experience: Prior progressive accounts payable experience of at least five (5) years, preferably in a law firm or another professional services organization.

• Technological Skills: Proficiency with MS Suite software such as Outlook, Word and Excel. Knowledge of SAP Accounting software.

Job Type: Full-time

Pay: $35.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• New York, NY 10004: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Must have accounts payable experience of at least five (5) years, preferably in a law firm or another professional services organization.

Education:

• High school or equivalent (Required)

Experience:

• Accounts payable: 5 years (Required)

Work Location: Hybrid remote in New York, NY 10004

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