Duties: Mail Deliver, retrieve, open and distribute mail twice daily for the Controller's Office. Check in deposits from various departments to be picked up and delivered to the bank. Staff City Controller's front desk. Record in Finance Plus all city receipts, check for correct account numbers. Balance deposits with finance software reports. Maintain file for all finance software deposits. Receive and check receipts and money for the following departments: City Secretary, Neighborhood Network, Library, Police Administration/Academy, Public Works, and Warehouse. File receipts. Balance daily deposits entries from the Municipal Court and maintain a file. Balance daily deposits entries for the Water Billing department and maintain a file. Prepare Journal Entries for deposit adjustments. Maintain and balance cash drawer daily. Prepare A/P checks to be mailed, checking for attachments to accompany checks and verify cash payment amount to match checks, separate A/P checks to be picked up personally, cancel check copies and file A/P back up paperwork. Direct all incoming calls and assist walk-in customers. Invoice Miscellaneous Receivables customers and maintain files. Order office supplies. Maintain credit card receipt file for bank statement check. Prepare monthly fuel report. Assist vendors with copies of Tax Exemption Certificate or W-9 forms. Receive information on NSF Checks, collect NSF Payments, and file NSF checks with Harris County. Notify departments of items returned. Record and create Journal Entry for Building Maintenance and Electrical allocation hours. Input daily golf cash register and deposit slips to generate a monthly report. Order deposit books and bank deposit bags and distribute as needed. Prepare and mail yearly pipeline franchise invoices. Set up new pipeline franchise in Community Plus. Maintain files. Prepare and mail yearly invoices for the Pasadena Regional Detention agreements. Maintain files and set up new customers. Assist Accounts Receivable Supervisor with credit card chargebacks, PayPal refunds and NSF checks. Assist Accounts Receivable Supervisor with bank wires, wire transfers and cash deposits as needed Performs related duties and fulfills responsibilities as required. Must have and maintain, without interruption, all necessary licenses, certifications, clearances, and/or job requirements. Works the assigned schedule and complies with City timekeeping and attendance policy.

Qualifications: High School degree and one to four years related experience and/or training required.

The City of Pasadena offers very generous benefits to all full-time employees. For example:

• Employee-only medical insurance starts as low as $15 per month and the most expensive Employee & Family plan is less than $350 per month.
• The City has its own medical clinic staffed with a M.D. and two medical assistants. Employees and their covered dependents over the age of 5 can visit the clinic FREE OF CHARGE.
• Employees and their covered dependents also have access to Virtual Visits with a medical professional FREE OF CHARGE.
• The City offers college tuition reimbursement of up to $3,500 per year.
• As an employee, you will contribute a portion of your salary each pay-period towards your retirement and the City will match your contribution by 200%. Example, if you contribute $100, the City will contribute $200.
• Civilian employees accumulate vacation at the following rates:
  • Less than 6 years of service - two weeks of vacation per year.
  • From 6 to less than 11 years of service - three weeks of vacation per year.
  • From 11 to less than 21 years of service - four weeks of vacation per year.
  • From 21 to less than 26 years of service - five weeks of vacation per year.
  • From 26 years of service and up - six weeks of vacation per year.