Coordinator, Employee Records and Staffing
Full Time
Leander, TX 78641
Posted
Job description
- Creative Visionary who is passionately focused on effecting change and has the ability to merge data and fact with intuition, imagination, and innovation in an effort to realize the possibilities rather than be content with the probabilities.
- Dedicated Professional who creates a supportive environment by modeling and expecting autonomy and accountability; who exemplifies ethics; who accepts and values the differences of others, exhibits empathy, and who has a sense of human wisdom, courage and compassion.
- Inspiring Catalyst who motivates and empowers others to become leaders and risk takers, and who acknowledges expertise, celebrates successes, and honors the lives of others.
- Life-long Learner who perpetuates self-motivated learning, and effectively drives transformation with continuous monitoring, evaluating, and adjusting.
- Oversee all processing and retention of all physical and computerized employee files in compliance with federal and state laws.
- Oversee interface with payroll for all full and part time staff to ensure efficient and accurate processing.
- Oversee and coordinate orientation for new employees, including processes and physical/electronic forms.
- Communicate regularly with HR administrators regarding work status or relevant department needs and/or any issues that arise.
- Maintain accurate employee records system and reconcile discrepancies for all full and part time staff.
- Assist in compilation and analysis of human resources statistical data.
- Serve as main point of contact for HR related audits, ensuring deadlines are met and necessary materials are prepped.
- Support the criminal history screening process. Exercise discretion and ensure compliance with fingerprinting regulations, computerized criminal history (CCH) guidelines, and related data to comply with all audit regulations and district/state/federal laws and regulations.
- Collaborate with appropriate staff to develop and maintain electronic documents relative to HR processes (contracts and letters of reasonable assurance).
- Coordinate annual processes for distribution and completion of new contract deployment, employee contract renewals, letters of reasonable assurance and service records.
- Assist in responding to requests for information and PIA requests.
- Demonstrates regular and prompt attendance.
- Perform other duties as assigned.
- Supervise HR Records Specialists.
- Bachelor’s degree in human resources or related field preferred. Relevant experience may be substituted for degree.
- Experience in human resources.
- Knowledge of HR law including but not limited to independent contractor, employee criminal history; and word processing, data entry, and file maintenance skills, including the ability to maintain accurate and auditable administrative and financial records.
- Skill in organizational and interpersonal relations; emphasizing the ability to communicate pleasantly; and effectively with public and staff members in person, by phone, and in e-mail.
- Ability to maintain confidentiality; use personal computer and software to develop spreadsheets, maintain and update databases, accomplish word processing tasks, prepare presentations, and access e-mail and Internet applications; handle variety of tasks and responsibilities; manage time and prioritize work responsibilities; analyze problems and situations quickly, draw logical conclusions; proofread typed materials for contextual, grammatical, typographical and spelling errors; manage many tasks at once, prioritize tasks, and manage time; and exercise good judgement and discretion in dealing with confidential information.
- Needs to move about inside the office to access file cabinets, office machinery, etc.
- Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
- Ability to understand, remember, and communicate routine, factual information.
- Ability to organize and prioritize own work schedule on short-term basis.
- Ability to make decisions which have moderate impact on immediate work unit.
- Ability to compose letters, outlines, memoranda, and basic reports and/or to orally communicate technical information.
- Ability to add, subtract, multiply, divide and to record, balance and check results for accuracy.
- Ability to work in fast-paced, multi-priority environment with frequent interruptions.
- Ability to handle difficult conversations and deescalate employees, staff, and parents.
- Ability to maintain composure and professionalism at all times.
- Use standard office equipment including personal computer and peripherals.
- Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
- Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.
- Occasional light lifting and carrying (less than 15 pounds).
- May work prolonged or irregular hours.
JobID: 7556
Position Type:
02 - District Administrative
02 - District Administrative
Date Posted:
1/27/2023
1/27/2023
Location:
Human Resources
Human Resources
Closing Date:
Open until filled
Open until filled
Salary Range:
Full/Part-Time:
Work Days/Year:
$80,490/yr + approved work experience
Exempt
232 days
The State Board for Educator Certification will require all first time applicants for an initial credential to be fingerprinted as part of a national criminal background check. A cost of up to $49.00 will be charged for fingerprinting.
PRIMARY PURPOSE:
To provide direction and guidance for HR Records staff related to the daily operations, systems, processes, and procedures to ensure consistent and sustainable practices across all staffing groups. Compile and maintain accurate district employee records efficiently and expeditiously while aiding district employees in a professional, timely manner and interfacing with other departments to meet the needs of all employees.
ADMINISTRATOR COMPETENCIES
MAJOR RESPONSIBILITIES AND DUTIES
SUPERVISORY RESPONSIBILITIES
GENERAL QUALIFICATION GUIDELINES
Education/Certification/Experience:
Knowledge/Skills/Abilities:
Mental/Physical/Environmental Demands
The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
To provide direction and guidance for HR Records staff related to the daily operations, systems, processes, and procedures to ensure consistent and sustainable practices across all staffing groups. Compile and maintain accurate district employee records efficiently and expeditiously while aiding district employees in a professional, timely manner and interfacing with other departments to meet the needs of all employees.
ADMINISTRATOR COMPETENCIES
MAJOR RESPONSIBILITIES AND DUTIES
SUPERVISORY RESPONSIBILITIES
GENERAL QUALIFICATION GUIDELINES
Education/Certification/Experience:
Knowledge/Skills/Abilities:
Mental/Physical/Environmental Demands
The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
Equal Opportunity Employer
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