Job description

NORM WAITT SR. YMCA JOB DESCRIPTION

Job Title: Executive Assistant to the CEO

Status: Full Time Non-Exempt Department: Administration Office

Reports to: CEO Revision Date: December 27, 2022

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening the community through youth development, healthy living, and social responsibility. The

Executive Assistant to the CEO at the Norm Waitt Sr. YMCA intentionally fosters a cause-centered culture that is welcoming, genuine, hopeful, nurturing, and determined and provides high-level administrative support to the CEO, The Board of Directors while exercising confidentiality, discretion, independent judgment, and the ability to maintain a realistic balance among multiple priorities and pressures.

OUR CULTURE:

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

ESSENTIAL FUNCTIONS:

• Manages the CEO’s schedule. Helps to schedule opportunities for the CEO to articulate the YMCA’s mission and vision. Makes travel arrangements as necessary and prepares expense reports.
• Regulates behavior based on the assessment of a situation, personal feelings, strengths, and limitations; uses discretion and independent judgment in handling confidential and sensitive information in connection with the CEO’s responsibilities.
• Speaks in a clear, articulate manner.
• Writes clearly and concisely, using correct grammar, vocabulary, and appropriate tone for the message or audience.
• Maintains highly confidential executive and board files and correspondence.
• Coordinates annual schedules for Board of Directors and management meetings; produces and maintains minutes for meetings of the Board of Directors.
• Coordinates arrangements for meetings of various committees, task forces, public officials and groups.
• Coordinates with the CEO to help he/she focus on moving the Y’s strategic initiatives forward.
• Maintains computer databases for various reports, committees, and mailings.
• Maintains organizational chart(s).
• Coordinates staff needs with leadership needs.
• Gathers data, compiles, and prepares all national statistical and assigned strategic plan reports.
• All other duties as assigned

LEADERSHIP COMPETENCIES:

• Functional Expertise
• Communication & Influence
• Emotional Maturity
• Collaboration

QUALIFICATIONS:

• Bachelor's degree in social services, business or equivalent preferred.
• Three or more years of related experience working as assistant to high level executives or administrators, preferably in a nonprofit setting.
• Trustworthy - able to recognize and maintain the confidentiality of sensitive information
• Ability to work with integrity, discretion, and a professional approach.
• Advance written and verbal communication skills
• Excellent in in organizing and drafting correspondence, using appropriate composition and accurate typing, and English communication skills: grammar and spelling.
• Ability to speak any language in addition to English may be helpful.
• Proficient in all standard business software.
• Knowledgeable about office processes and procedures.
• Ability to maintain a positive, “can-do” attitude, takes initiative, and build solid professional relationships with stakeholders, staff, and community members.
• Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.).

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
• The employee frequently is required to sit and reach, and must be able to move around the work environment.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
• The noise level in the work environment is usually moderate.

Salary Range:
$21-$28 per hour

Application Instructions:
All applications must be accompanied by a cover letter and resume. Before submitting your materials, please read them over for accuracy. Review of applications will begin immediately and continue until the successful candidate has been selected.
Position Closes January 20, 2022

Qualified Candidates requested to apply by sending their Resume and Cover Letter to:

Rhonda Robson, CEO
601 Riverview Dr.
South Sioux City, NE 68776

Or by emailing: located here www.nwsymca.org/employment-and-volunteer-opportunities

The Y: We strengthen the community through youth development, healthy living, and social responsibility.

Job Type: Full-time

Pay: $21.00 - $28.00 per hour

Benefits:

• 401(k) matching
• Employee discount
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• South Sioux City, NE 68776: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location

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