Fixed Asset and Inventory Clerk (FT)
Full Time
Saratoga Springs, NY
Posted
Job description
SARATOGA SPRINGS, NY 12866
SALARY:
SALARY:
- 2023 - $ 42,760
- Health, Vision and Dental insurance
- NYS Retirement System
- Earned paid time off, to include sick, personal and vacation
- CSEA Union
- Civil Service
LOCATION
: City of Saratoga Springs NY - City Hall - Accounts Department
MINIMUM QUALIFICATIONS: The following qualification(s) MUST be met and clearly stated on the City of Saratoga Springs employment application form:
- Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate’s degree or higher in accounting, mathematics, business administration, or a closely related field OR
- Graduation from high school or possession of a high school equivalency diploma and three (3) years of full-time paid clerical experience involving the maintenance of records and reports.
DUTIES:
- The FIXED ASSETS & INVENTORY CLERK shall be responsible for maintaining fixed assets inventories of all City property and land utilizing data entry systems authorized in the preparation of the City’s financial and insurance programs and statutory financial regulator reports.
- The position will be responsible for conducting regular ongoing audits of the City’s inventories per the City Charter under the direction of the Commissioner of Accounts.
- The position shall also be responsible for data entry and database management of insurance schedules and databases utilized in the City’s insurance of fixed assets.
- The work is performed under the direct supervision of the Deputy Commissioner and general supervision from the Commissioner of Accounts in accordance with established policies and procedures.
- Assists in creating and maintaining databases used in the City’s Financial and Insurance Program;
- Responsible for the data entry of all fixed assets inventory to show acquisitions, transfers, deletions, and retirements using the current computer database system;
- Responsible for developing and managing a system for fixed assets inventory for insurance program purposes;
- Assists Department Heads in managing departmental systems and processes to update fixed asset inventory by department;
- Maintains asset records of all City facilities , takes periodic physical count of fixed assets inventory, issues and attaches identifying code tags for all articles of equipment in the fixed assets inventory for the City’s policies
- Creates and distributes fixed asset reports for all City department equipment for insurance and finance department purposes per the definitions established within the MUNIS Accounting System;
- Shall review each warrant and mid warrant with the Assistant to the Purchasing Agent to identify asset purchases to enter into the MUNIS system;
- Prepares a variety of reports related to the work;
- The incumbent does related work as required.
Applications are available in the Civil Service Office in City Hall, or online
www.saratoga-springs.org
under Civil Service, or email
civilservice@saratoga-springs.org
to request one be sent to you.
Completed applications can be mailed in, or emailed in to civil service@saratoga-springs.org, or they can be dropped of to the office.
Completed applications can be mailed in, or emailed in to civil service@saratoga-springs.org, or they can be dropped of to the office.
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