Job description

Program Coordinator I

Position Details

Position Information

NBAPOSN Title Program Coord I

Working Title Program Coordinator I

Brief Position Overview This position supports the programs and projects of the Center for Teaching and Learning at MSU Billings in achieving its mission. It coordinates the services, activities, and offerings for faculty-centered aspects of the CTL aimed at improving the teaching and learning experience of our faculty and students.

Position Number 6N8241

Department Center for Teaching and Learning

Division Academic Affairs

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE 1.0

Benefits Eligible Yes

Compensation Hourly

Salary Salary range of $14.84 to $18.55 hourly, commensurate with experience, education, and qualifications

Contract Type Classified Hourly

If other, please specify

Recruitment Type Open

Position Details

General Statement

Montana State University Billings is a preferred employer in the region-WE WANT YOU!

The following are reasons why you should join our team:

• Work-life balanceHolidays-10 paid holidays per year and General Election Day
• Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)Sick Leave – Earned at an accrual rate of .0416125 for each hour in pay status.
• Employee and Dependent Tuition Waiver
• Opportunities to engage in professional development opportunities
• Committed to employee wellness and access to a robust Employee Assistance Program
• Medical Benefits that are robust and affordable

Visit MUS Benefits to learn more about our benefit package including Medical, Vision, and Dental

• Life Insurance and Long Term Disability are incorporated into our benefits.
• Learn more about our retirement benefits at MUS Retirement.
• Opportunities for career growth and a variety of career paths
• Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.
• Beautiful campus environment that features our MSUB Mile walking path

Duties and Responsibilities

• Assist in the planning and coordination of a variety of programs and events related to teaching and learning, including workshops, seminars, conferences, and other professional development opportunities for faculty and staff.
• Maintain records and files related to the Center’s operations, including budgets, grants, events, and other documents.
• Manage the Center’s calendar, including scheduling appointments, meetings, and events.
• Coordinate the distribution of materials and resources related to the Center’s programs and services.
• Order and maintain inventory of office supplies and equipment.
• Develop and maintain the Center’s online presence, including its website, social media, and other digital platforms.
• Answer phones, respond to emails, and greet visitors to the Center.
• Assist with special projects and initiatives as needed.

Required Qualifications –

Education Required: High School Diploma
Experience Required: Minimum of 1-2 years of experience in an administrative support role

Preferred Qualifications –

Education Preferred: Some college coursework preferred
Experience Preferred: 3-5 years of experience in an administrative support role, preferably in a higher education setting.

The Successful Candidate Will Excellent organizational skills and attention to detail.

• Strong written and verbal communication skills.
• Experience with website management and social media platforms.
• Proficiency in Microsoft Office.
• Ability to work independently and collaboratively as part of a team.
• Customer service oriented, with a friendly and professional demeanor.
• Familiarity with standard office equipment and procedures.
• Knowledge of basic budgeting and financial management concepts.
• Ability to handle confidential information with discretion.

Special Requirements

Physical Demands While performing the duties of this position, the individual is regularly required to sit, use a computer, a telephone, and other office equipment. Employee may occasionally need to lift to ten pounds. Reasonable accommodations can be made available to assist persons with disabilities to perform the essential functions.

This position has supervisory No
duties?

Posting Detail Information

Announcement Number S00809P

Number of Vacancies 1.0

Desired Start Date

Position End Date (if temporary)

Open Date

Close Date 05/31/2023

Open until filled Yes

Special Instructions Summary

Quick Link for Internal Postings https://employment.msubillings.edu/postings/6379

Diversity Statement Montana State University Billings is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University Billings makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana
Veteran’s Employment Preference Act, MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Human Resources Office,
Montana State University Billings, 1500 University Drive, Billings, MT 59101-0298, 406-657-2278

MSU Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Billings Website: http://www.msubillings.edu/humres/eeos.htm

Applicant Documents

Required Documents

1. Resume (or CV)
2. Cover Letter
3. List of References (3 or more)

Optional Documents

None

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Job Type: Full-time

Pay: $14.84 - $18.55 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location

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