Job description

Front Office Administrative Assistant

The Front Office Administrative Assistant serves as the receptionist for the school office, is a member of the school office team, and provides support to the school operations team. The position handles all front desk activities, maintains all communication systems needed to ensure school stakeholders have timely information, supports the department by providing needed support during increased student needs and co-worker absences. This full-time position works closely with the other staff members in areas of communication, student health, student data, and student records. This person must demonstrate the ability to prioritize tasks and adapt to meet the needs of a fast-paced environment.

The Front Office Administrative Assistant reports directly to the Office Administrator.

Essential Duties and Responsibilities

Front Desk
Responsible for professional verbal and written communication between all stakeholders

• Monitor the main school phone line communication
• Monitor the main gate and allow entry into campus
• Facilitate all face-to-face inquiries in the school office providing accurate responses to inquiries
• Directs communication to appropriate members of staff
• Records all arrivals and departures of students using school-wide systems
• Facilitates all deliveries to the school

School Systems and Clerical Duties
Monitors a variety of school-wide support emails to ensure timely and accurate information

• Uses School Student Information System (Synergy) to: o monitor student arrivals and departures o post daily school-wide announcements o provides reports for department for use in a variety of school-wide needs o assists in student record maintenance and use of school wide for various applications
• Maintains accurate internal and external calendars which includes performances, extra-curricular activities, and community events
• Responsible for communication to parents using School Messenger software
• Facilitates payment set up for student fees, activities and other school-wide needs
• Ensures all work produced is accurate and complies with school policy and State law
• Performs other duties as assigned

School Operations Support

• Facilitates the accurate delivery of all mail and parcels to the correct department or individual

• Use a variety of computer-based programs to help support the operations of the school
• Provides standardized testing support to Dean of Students during state testing
• Supports health aide by administering 1st aid/ medications and contacting parents
• Supports attendance clerk to ensure accurate attendance

Front Office Administrative Assistant 9-28-2022

Front Office Administrative Assistant

• *Performs other duties as assigned by the Office Administrator to support efficient office operations

Minimum Qualifications

• High School diploma and 2 years of college
• Minimum of 2 years of prior related work experience
• Experience in a professional office setting or school office
• Valid Arizona Department of Public Safety IVP Fingerprint Clearance Card
• Bilingual – Spanish, preferred

Required Knowledge, Skills, and Personal Characteristics

• Proficient using the latest versions of entire Microsoft Office Suite and Google platform
• Experience with Student Information Systems (Synergy or PowerSchool) preferred.
• Must have experience in a professional office environment utilizing basic office protocols
• Capacity to work in a complex, deadline-driven environment and comfort with multi-tasking
• Excellent time-management skills, with attention to detail and accuracy
• Ability to maintain confidentiality at all times
• Focuses on solutions and works well in team environment
• Possesses excellent interpersonal and communication skills
• Demonstrates ability to remain professional in an environment with frequent interruptions
• Must have reliable transportation

Salary and Benefits: Full-time position with benefits. Commensurate with experience.
Member of ASRS

Interested candidates should submit the following:
Cover letter, Resume, three letters of reference, and the ASA Application for Employment found on our website.

Front Office Administrative Assistant 9-28-2022

Job Type: Full-time

Pay: From $41,500.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

COVID-19 considerations:
The school follows all CDC and State guidelines.

Ability to commute/relocate:

• Phoenix, AZ 85004: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Office experience: 2 years (Required)
• Microsoft Office: 2 years (Required)
• Administrative experience: 2 years (Required)

Work Location: One location

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