The Janssen Global Commercial Strategy Organization (GCSO), part of the Janssen Pharmaceutical Companies of Johnson & Johnson is recruiting for a Senior Administrative Assistant, located in Raritan, NJ.

At the Janssen Pharmaceutical Companies of Johnson & Johnson, we are working to create a world without disease. Transforming lives by finding new and better ways to prevent, intercept, treat and cure disease inspires us. We bring together the best minds and pursue the most promising science. We are Janssen. We collaborate with the world for the health of everyone in it. Learn more at www.janssen.com and follow us @JanssenGlobal.

The Sr. Administrative Assistant will provide outstanding administrative support and assistance to GCSO Oncology Leadership.

Key Responsibilities:

• Calendar coordination, including scheduling and arranging meetings with internal and external partners
• Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports
• Closely partner with internal teams to build and distribute pre-reads and training materials
• Domestic and international travel arrangements
• Track communications and capture analytics
• Event coordination
• Proficiency in utilizing and innovating on current technology platforms, including Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Yammer, WebEx (BT meetings), Skype, Global Connect, Workday, Our Source, e-marketplace
• Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.
• Achieve results in the absence of day-to-day mentorship
• Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems
• Maintain office environment and serving as single point of contact for facilities.
• Provide support for large departmental and group meetings (i.e. Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support.
• The Sr. Administrative Assistant may scan e-mail for executives and highlight items for review or action.
• The Sr. Administrative Assistant may provide back up support to other Administrative Assistants.

Qualifications

• A minimum of a high school diploma is required.
• A minimum of 6 years of experience in an administrative capacity supporting senior management is required.
• Strong organizational skills and attention to detail is required.
• Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.
• Expertise in Microsoft PowerPoint is preferred.
• Experience with productivity tools and portal technologies (i.e. Zoom, Microsoft Teams, Global Connect, SharePoint sites) is required.
• Experience working with systems such as HR systems (Workday) on-line travel systems and/or expense reporting system (Concur) is highly preferred.
• Experience with software based platforms, remote communications platforms and IT is highly desired
• The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.
• Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/ or running budgets is highly preferred.
• Excellent communication skills are required.
• Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required.
• Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises is required.

The base pay range for this position is $49,350 to $79,695. The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation’s performance over a calendar/ performance year. Bonuses are awarded at the Company’s discretion on an individual basis.

Employees may be eligible to participate in Company employee benefit programs such as health insurance, savings plan, pension plan, disability plan, long-term incentive, vacation pay, sick time, holiday pay, and work, personal and family time off in accordance with the terms of the applicable plans. Additional information can be found through the link below.

For additional general information on company benefits, please go to:

• https://www.careers.jnj.com/employee-benefits

At Johnson & Johnson, we’re on a mission to change the trajectory of health for humanity. That starts by creating the world’s healthiest workforce. Through cutting-edge programs and policies, we empower the physical, mental, emotional and financial health of our employees and the ones they love. As such, depending on location and subject to local legislation, candidates offered employment may be required to show proof of COVID-19 vaccination or, in certain countries, secure an approved accommodation prior to the commencement of employment to support the well-being of our employees, their families and the communities in which we live and work. If you are invited to interview for the position, your recruiter will advise on the vaccine requirement status in your geographic location.

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.