Job description
Coordinates with the Virginia Department of Taxation’s debt set-off program;
Works closely with the College’s contracted collection agency on past due accounts;
Responsible for setting up tuition charges and item-types in the Student Information System (SIS); Performs financial aid payment and reconciliation process, including performing needed journal entries based on the reconciliation in the Accounting Information System (AIS);
Performs all refunds (tuition and workforce);
Responsible for compiling data and preparing the College’s Quarterly Receivable Report;
Calculates and processes allowance for doubtful account entries each quarter;
Maintains excel spreadsheets for all receivable and collection activity;
Performs any write-off entries in the College’s PeopleSoft application;
Responsible for monitoring and performing necessary activity on any unclaimed financial aid balance check payments;
Backup for financial aid posting process and financial aid balance check disbursements.; Responsible for working with the college’s payment plan provider on payment plan setup; Responsible for Work with central receiving to ensure a complete inventory count is done every two years;
Update the Asset Management System and inventory spreadsheet when additional ETF or College equipment is purchased or items are surplused; and
Other duties as assigned.
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
Experience in providing customer service;
Experience in a fast-paced environment;
Skilled in the use of Microsoft Office (or equivalent) software. Specifically spreadsheets; and Previous accounting/bookkeeping experience.
Working knowledge of the Commonwealth Accounting Policies and Procedures (CAPP);
Experience with PeopleSoft (or equivalent) student and accounting information systems;
Work experience in a Higher Education setting.; and
Experience working with a set-off debt collection program.
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
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