Hourly Rate / Salary Range: $18/hr.

Schedule: Mon-Fri 10am-3:00pm (25 hrs)

As an RRCOOC Administrative Assistant, you will assist the Executive Assistant/Manager, its Department Heads. Your responsibilities include providing administrative support across the organization and departments to ensure efficient operation of the office. Support the manager and the department heads through a variety of tasks related to the organization and communication. Responsible for highly confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures with patients in an addiction treatment facility. Understand the regulations under Office of Addiction Services and Supports (OASAS) and the treatment of our clientele.

The Administrative Assistant must have the ability to effectively communicate in person, via phone, and email. You must ensure that all tasks and duties are completed accurately and delivered with high quality and in a timely manner. You are expected to rely on experience and sound judgment to plan and accomplish goals.

Tasks and Responsibilities:

• Answer, screen and re-direct incoming and outgoing phone calls accordingly.
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort, and distribute incoming mail and deliveries daily to staff.
• Document and process minutes of meetings for inter-departmental leaders as needed.
• Maintain vendor contact lists for facility and other various spreadsheets.
• Initiate and distribute correspondence memos, letters, faxes, and interdepartmental forms as needed.
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies for assigned departments.
• Assist accounts payable with ensuring that every leader signs, reviews, and submits expenditure receipts on a timely manner.
• Coordinate repairs for office equipment and any/other equipment in facility (for example, fax machines and printers).
• Maintains utmost strict confidentiality with all departments and administration.
• Ensure that all sensitive documents are filed accordingly and not left unattended.
• Submit Detox and Rehab census to OASAS daily.
• Initiate CASELOADS and Orientation attendance sheet to counseling staff daily via e-mail.
• Perform all other Administrative Assistant duties as assigned by Manager/Administration.

Minimum Qualifications:

• Proven admin or assistant experience (1) year minimum.
• High School Diploma or equivalent.
• Must have strong working knowledge of Microsoft Office Suite, Teams, Word, Excel & PowerPoint.
• Must have the ability to fax, copy, scan and distribute interdepartmental documents.
• Covid Vaccination (Fully Vaccinated) required

Skills:

• Great customer service.
• Attention to detail and problem-solving.
• Excellent written and verbal communication.
• Strong organizational and planning.
• Multitasking and time-management skills, with the ability to prioritize independently.
• Personable & willing to provide support.
• Flexible