Canary Systems is a technology firm headquartered in the beautiful Lake Sunapee region of New Hampshire with our Mining Division in Tucson, AZ. We specialize in civil engineering-related monitoring and instrumentation applications and operate in several markets including construction, mining, geotechnical, industrial, and public infrastructure. Risk management is a growth market, and our unique products and services, as well as our proprietary software, have positioned us as a worldwide leader in this market.

We are looking to immediately fill this full-time position of Office Administrator in our Tucson, AZ office.

This Opportunity

Canary Systems is currently initiating a search for a full-time Office Administrator for our Tucson office. An Office Administrator is responsible for providing day-to-day administrative support and project assistance to ensure the efficient operation of the office.

Your Impact

• Draft meeting notes of group staff meetings on a weekly basis.
• Responsible for general office administration including office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and building access keys.
• Serves as the receptionist answers incoming calls to the Mining group, and welcomes guests as assigned.
• Processes incoming and outgoing U.S. and overnight mail and distributes incoming faxes/packages.
• Assists with ordering computers, accessories, supplies, and business cards for office employees.
• Aids with new hire onboarding, completion of I-9’s, etc. – this includes working with IT on all required new hire equipment along with a collection of IT equipment for employees exiting the company
• Coordinate onsite training events with outside vendors and online webinars, as directed
• Coordinates safety and compliance programs for the office, including maintenance of office standards – bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits
• May assist with processing Accounts Payable and Sub queue invoices for the office
• May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis
• May be assigned to assist with our fleet management to ensure proper maintenance of the trucks.
• Maintains the inventory of IT and PPE equipment (laptops, projector, camera) and checks out/replenishes supplies as needed
• May be assigned to serve as the on-site point of contact for coordination of IT issues with the Support team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance, and responding to Support emails for additional information
• Other duties as required by business needs

Who You Are

• 3+ years of experience.
• High School Diploma.
• Must be a self-starter capable of taking on tasks with little direction or supervision.
• Must possess a high level of professionalism and a positive attitude when interacting with colleagues, clients, guests, and other employees in the office.
• Demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting
• Word documents and developing PowerPoint presentations.
• Must possess excellent interpersonal and written and verbal communication skills.
• Must have initiative with ability to anticipate needs and complete important tasks without needing to be asked.
• Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.
• Must be a strong team player.
• Must be able to use discretion and confidentiality.
• Possess technological skills necessary to perform data entry, manage team calendars, and create company reports as needed.

What We Offer

• Work in a highly motivated team of professionals
• Career and growth opportunity
• Competitive salary and benefits:
  • Health insurance
  • Paid time off
  • Life & Disability insurance
  • Retirement contributions
  • Parental leave
  • Bonus Pay
  • Volunteering PTO
  • Fitness Reimbursements
  • Other
• Work in a beautiful area of the country with many recreational opportunities

Salary commensurate with education and experience. We are an equal opportunity employer.