Job description

The Assistant Company has been retained by a high profile Miami business executive to find to an experienced reliable Family / Personal Assistant to work out of the home office of their Miami estate...and someone who can travel. Covid vaccinated a must!

• MUST CURRENTLY RESIDE IN THE MIAMI AREA
• MUST BE ABLE TO TRAVEL - CURRENT PASSPORT
• MUST HAVE PREVIOUS EXPERIENCE AS A PERSONAL ASSISTANT OR FAMILY ASSISTANT TO A HIGH PROFILE OR HIGH NET WORTH INDIVIDUAL OR FAMILY
• MUST BE ABLE TO START ASAP
• MUST BE ABLE TO WORK WEEKENDS

NO PHONE CALLS PLEASE.

Position Summary:

Performs administrative and support functions for the MIAMI principal and work closely with administrative team and the Director of Property Operations and will assistant the Estate Bookkeeper.

Essential Duties and Responsibilities:

• Manages the office effectively and efficiently
• Maintains order and organization within the office and tasks that are being assigned
• Keeps errands and drivers’ tasks organized to ensure efficient operations
• Inspects security logs and reports shortcomings or issues to Director of Property Operations
• Helps oversee property and property staff and reports issues to the Director of Property Operations
• Drafts reports/correspondence for the Director of Property Operations including project updates, staff inquires, action items needing attention
• Enforces directives in the absence of the Director of Property Operations
• Records messages, completes logs, and notifies appropriate parties
• Prepares and ensures outgoing packages, and notifies appropriate parties of outgoing packages
• Indicates updated status of incoming packages and notifies appropriate parties
• Secures credit card, assigns to proper parties, and maintains receipts
• Ensures sign-in procedures are followed
• Updates calendar according to itineraries, and notifies appropriate personnel
• Oversees logs and checklists for houses, mileage, phone calls, housekeeping, maintenance, landscaping, and office activities.
• Ensures required logs are maintained, and copies and files document to maintain accurate record keeping
• Performs general housekeeping duties in the Office area
• Complies with company policies and procedures
• Performs other duties as needed

• Supervisory Responsibilities:
• Oversees the Office Administrative Staff and acts as a back up for the Property staff with Director of Property Operations is not available

Education and Experience:

• High school diploma or equivalent
• Three years of experience in office administration
• Or combination of equivalent experience, education, and training

Skills:

• Proficient use of MS Office Products and Apple Devices
• Experience using Quicken application
• English speaking, writing, and reading comprehension; active listening; organization; coordination; and attention to detail

Working Conditions and Environment:

• Intermittently lift, carry, push, and pull up to 30 pounds
• Frequently see, sit, balance, grasp, and have repetitive use of arms, wrists, hands, and fingers
• Occasionally talk and hear
• Intermittently stand, stoop, bend, twist, crouch, kneel, crawl, walk, climb stairs and ladders, operate foot and hand controls, squeeze, and reach above shoulders
• Exposure to electrical equipment, low to medium noise levels, and indoor and outdoor temperatures of heat and cold
• Frequent use of computer
• Long or odd hours, as needed

Job Type: Full-time

Pay: From $120,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Overtime
• Weekend availability

Application Question(s):

• Can you pass an drug test and in-depth background check?
• Do you currently reside in Miami (or 30 - 40 minutes away)? We are not interested in non-local applicants at this time.
• Do you have experience working out of your employers' estate or home? In this position you would be based out of their estate, not an office.
• Do you have actual verifiable experience as a Personal Assistant working for celebrities, the high net worth or the ultra high net worth?

Experience:

• working for a celebrity or high net worth of: 4 years (Required)

Willingness to travel:

• 25% (Required)

Work Location: One location

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