Job description
Summary:
This position will be responsible to provide administrative support three Senior Vice Presidents of Operations, Construction, Engineering and Optimization groups in our Dallas office.
Primary Responsibilities:
- Draft and disseminates reports, projects, and other documents for internal and external recipients.
- Serve as the point person and help with mailings, supplies, equipment, and housekeeping requests.
- Schedules appointments and meetings, arranges travel, and prepares itineraries.
- Coordinates training, special functions, meetings and/or conferences by coordinating room arrangements, refreshments and equipment/supplies.
- Organize, track, and facilitate execution of incoming documents for signature by Manager.
- Relies on experience and judgment to plan and accomplish goals.
- Provides prompt, efficient, courteous service to both internal and external customers; maintains a high level of professionalism.
- Maintains files and records.
- Help prepare presentations for senior management.
- Processes invoices and expense reports.
- Performs other duties and tasks as determined by the leadership team.
- Provide back up for front desk.
Requirements:
Education and/or Experience, Knowledge, Skills & Abilities:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:
- A High School Diploma or equivalent, Bachelor’s degree preferred.
- 0-2 years of experience required.
- Proven administrative or assistant experience.
- Excellent written and verbal communication skills with strong interpersonal skills.
- Excellent organization skills with high level of attention to detail
- Ability to maintain confidentiality.
- Ability to work in a fast-paced environment.
- Flexibility with ability to work in a team setting supporting several people.
- Demonstrated proficiency in Microsoft Word, Excel and PowerPoint.
- Proficiency with SharePoint, OpenText, and SAP applications highly desired
Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Usually, normal office working conditions.
- Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
- Occasional overnight travel may be required.
- Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.
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